Improve workflow with document management software. It takes time and costs money to move paper documents and tasks through the company from receipt to approval. Reduce expense and processing time by automating workflow according to a set of rules. Once management designs a workflow, the process continues with minimal user involvement. Improved employee performance and cost savings for the company is the end result.
Efficiency is the largest benefit from workflow software. The workflow tools available allow employees greater effectiveness with repetitive tasks. Employees complete duties quicker through electronic transfer. They are not stuck waiting for a document through inter-office mail. Thus, you are more able to focus on the work rather than managing where a document is in the process.
In addition, workflow software allows you to eliminate unnecessary steps. When you design a process, you are able to see redundant steps and find better ways to complete the tasks. Reduce employee handling and save money by eliminating tasks.
Automated workflow also increases document accessibility. With manual workflow systems, paper files can get “lost.” Often the only copy of the document is misplaced, misfiled or buried on an employee’s desk. This prevents other employees from completing tasks and replacing the “lost” file increases copy and storage costs. But digitizing files reduces “lost” files and allows employees to access the file at any time, even simultaneously. Plus, employees working out of the office are able to access files wherever they are.
With paper-based workflow, you cannot always see a file’s location without some investigating. But with automated workflow, you can see exactly where a document is at all times. So you have fewer errors, skipped steps or bottlenecks. You can identify productivity issues quickly and improve the process as necessary.
You are then able to set deadlines and productivity goals that are meaningful. Easily analyze outcomes and improve the workflow processes by reviewing data. You can then optimize actions for greater efficiency and cost savings.
Flexibility in workflow means that you can adjust the process based on rules that you set. Preset rules determine workflows, but you can apply exceptions at any time. Add or remove steps based on information required by the process. The software has built in flexibility so that you are not stuck with processes that are not required. You save money by eliminating unnecessary tasks.
Whether the workflow is for Human Resources onboarding processes, Accounts Payable invoice processing or Information Technology troubleshooting, all parts of a business can use automated workflow. By analyzing repetitive work processes and designing an automated workflow, a company improves efficiency, accessibility, visibility and flexibility. The end result is greater employee performance and cost savings for the business. That’s great news to your bottom line.