Businesses and organizations rely heavily on the ability to manage and disseminate content effectively. As a result, Enterprise content management (ECM) systems are crucial to the inner workings of businesses across the globe. Unfortunately, while ECM is a great tool for storage, it lacks innovation and adaptation. Because the digital world is constantly changing, the need for up-to-date storage solutions is pressing. Here are three key arguments for transitioning your organization from ECM to content services.
Gone are the days of a one-size-fits-all model for information storage. The same goes for complex, formal systems that require extensive management. Today’s marketplace is on-the-go and needs information that is as well.
Content services offer your organization the tools it needs without all the endless layers of ECM features you don’t use. Moreover, cloud-based services are scalable and comprehensive with a minimal learning curve. Today, employees can access essential information on a mobile device anywhere they have internet. All it takes is a tap of the finger or a swipe of the screen. As a result, the storage becomes what you need it to be. No more long training meetings, continuous software updates, or expensive IT department. Content services are the only thing you need, exactly when you need them.
One flaw of ECM is the separation of critical information. In order to access pertinent information, an employee has to gather pieces from emails, apps, shared files, and other sources. Even then, they may miss essential data or tools. As a result, they often waste valuable time and are still prone to mistakes.
Content services is an entirely different approach to information, synthesizing and storing data so it is available to the right people at key times and virtually anywhere. Centralized content allows instant collaboration and ready access regardless of location or device. This saves your organization time, money, and frustration. Content services can be scaled up or down according to your needs. All your essential information, in one secure, searchable location.
Undoubtedly, you should expect disruption in your IT department. However, today’s disruption becomes tomorrow’s expectations. Moving your content to cloud-based content services prepares your company for a younger workforce and client base. This gives your organization resilience as ECM fades into the background and new, more adaptable technology takes its place.
While ECM can manage a large amount of content, its slow-moving evolution and lack of flexibility make it a poor contender in today’s business world. Organizations both large and small are transitioning to content services, allowing for uncomplicated collaboration and more productive employee time. For the same benefits, take the steps now to transition to cloud-based content services.