Let’s continue to discuss the truth about the many myths of enterprise document management software. Could EDMS benefit your business? Consider these points along with our previous post to distinguish fact from fiction.
Many companies think that if competitors are investing in EDMS, then they must also get the same system to remain competitive. The reality is that you need to study your business and workflow before you purchase software. A popular EDMS is not necessarily the best one for your business. First, evaluate the needs of your organization before you take the plunge.
In addition, just because a system provides more features, it does not mean that it is a better value. If you are paying more for a system because it has extra features that you do not need, then the advantage is diminished. Carefully consider your business needs first while evaluating an EDMS provider. Do not fall into the trap of buying because of the bells and whistles provided with a program. Buy because it will meet your business needs.
Many businesses believe that return on investment only appears in the long run, so they are hesitant to invest. You will experience the most benefit long-term, but you also begin to experience benefits in the short-term. When you switch to EDMS, certainly digitizing files involves a potentially large cost. But you experience cost savings from reduced paper, filing cabinets and storage space. You reduce time spent searching for files and see greater efficiency in customer service. These savings start showing ROI in a shorter period of time than you anticipate.
Now that you see that these common myths about enterprise document management software are not fact, take the time to consider your purchase before you buy. Here are five tips to help you evaluate your needs.
While there are objections to purchasing and implementing enterprise document management software, the facts really silence the fiction. Consider your business needs carefully in order to determine the best EDMS system for you. With MaxxVault, you can find many solutions for any size business that are configurable to meet your business needs.