One of the greatest concerns for businesses considering a cloud-based content management system is security. Moving your essential data from the servers down the hall to the distant and ill-defined “cloud” can make clients feel uncertain. While this hesitation is understandable, cloud-computing is actually more secure than traditional IT storage and systems. Here’s how it works.
While it may feel more secure to use servers that are on-premises, ultimately the location of your data has very little to do with its security. This is true of every IT system and platform. Instead of location, it is access that is the key to secure data. Systems that are built with a clear security strategy, including multiple layers and regular vulnerability checks, are your best bet. And one more point to consider: since a cloud-based content management system won’t rely on firewalls for protection, it will be designed more intentionally to meet access standards.
When a company moves its IT operations off-site, as is the case with a cloud-based content management system, the client-provider relationship provides accountability. Your service providers are responsible for maintaining high levels of security and user experience in order to keep your business. Additionally, you are one of many clients who are providing feedback on the success of protocols. This provides a distinct advantage over internal IT departments.
When using an in-house IT platform, most companies are content to continue security protocols indefinitely. More often than not, this includes few updates and minimal security checks. Conversely, cloud-based platforms regularly evolve. This serves multiple purposes, including keeping data secure and services relevant. While this sort of evolution would be nearly impossible to maintain in an in-house environment, a cloud-based content management system has security scanning, intrusion detection, and updates built in to the service model.
Since security in the cloud really comes down to access, it makes sense that each file that you store in the cloud has its own unique protection. Comprehensive encryption is essential to the cloud-based content management system. With file-specific security, credentials have built-in limits on user permissions. Each document is available only to those with the appropriate clearance.
In the end, a cloud-based content management system is often more secure than its traditional on-site counterparts. Through regular maintenance, scans, and updates, the cloud-based model allows companies quick and mobile access while still guaranteeing quality security. Individual file encryption and user credentials act as gateways to prevent a data breach. If you are interested in learning more about cloud-based options for your company, contact MaxxVault today.