Traditionally, companies and other organizations have turned to commercial shredding and storage companies for document control. On a schedule, document control companies show up to an office to collect papers for shredding or secure storage. However, cloud computing and digital document management is making traditional methods obsolete. Companies that embrace digital transformation make their customer information, contracts, and other documents more secure than ever. Here are some basic secure document control solutions for business.
You’d be surprised at how many data breaches have happened and how much intellectual property was stolen because a piece of paper was left lying around. Perhaps, a careless employee forgot to secure sales or demographic information, and some bad actor was able to pick them up. When something like that happens, the impact can be enormous.
With digital document control, owners and managers control who can access which documents and when. No one can just pick up a piece of paper sitting on a desk. You can track who entered into a document and what they did with it. As a result, it keeps your information secure.
One problem a lot of businesses face is that there are many versions of documents floating around in email attachments. With cloud-based document control, everyone working on a document is adjusting the same version. Changes are made in real
Storing documents in the cloud
MaxxVault helps companies every day in their digital transformation process. Additionally, we offer advanced software solutions to keep customer data, proprietary technology