MaxxHealth Content Management solutions have been designed specifically for Healthcare organizations. Digital transformation for the healthcare industry is here now. MaxxHealth makes digital transformation cost effective for any size healthcare facility. MaxxHealth makes it easy for organizations to enforce HIPAA regulations surrounding the security of electronic medical records. All the key features that have been used by our healthcare clients have been packaged in the MaxxHealth software solution. Eliminate your information silos and become a truly connected healthcare enterprise. MaxxHealth can be deployed in all departments across the healthcare enterprise – Patient Registration, Billing, HR, Home Care, Clinical Care, Accounts Payable and many others. As a secure system, users require authorized, password protected access to the MaxxHealthsystem. Once inside MaxxHealth, further restrictions can be enacted to allow access to only specific folders, searches, workflows and documents. Should a user have access to a document, that user can be restricted to READ ONLY or provided select permissions right up to full administrator. With over fifty different security roles to enable in each MaxxHealth user profile, it is very simple to make sure that information is used only as authorized. These roles include the ability to print, modify, mark-up, copy, delete, move, email, etc. It is even possible to redact and restrict portions of a document within MaxxHealth from one group of users while another can view the restricted areas or hidden index metadata.

MaxxHealth insurance claim form

Adding group security to an annotation (redaction).

Finally, MaxxHealth provides detailed audit logs of a document’s history as well as the complete activity of each user. It is therefore possible for auditors to track who accessed a document, when and by whom it was viewed, modified, printed, emailed, etc. Likewise, reports may be run by user, activity and date range.

MaxxHealth electronic medical records management

User activity (adding annotations to a document) Audit report.

Once the security safeguards have been defined for your organization MaxxHealth ensures they are enforced, keeping you compliant with HIPAA regulations.


The Health Information Technology for Economic and Clinical Health Act of 2009 (HITECH) expands the reach of HIPAA to include organizations that are business associates of those who principally manage health care records. Thus, it is not just medical clinics, hospitals, long-term care facilities, pharmacies and medical insurance providers that must comply with HIPAA but accounting firms, law firms, staffing agencies, billing agencies, etc.

Moreover, while the HITECH Act expanded the reach of HIPAA compliance, it added a new wrinkle to how electronic data is stored. Under HITECH, the option must exist to encrypt the files as well for added security. MaxxHealth, like most EDMS solutions, normally stores documents in their native format. However, MaxxHealth does provide its users with a standard system option to encrypt/decrypt folders if they so choose. The 256-bit encryption never alters the original file but adds extra security at the folder level to prevent unauthorized access from outside the MaxxHealth application. MaxxVault system administrators can choose to decrypt the folder as easily as it was encrypted.

Implementing MaxxHealth is an important step in meeting the challenge of moving to easily accessible electronic medical records. With multiple levels of security, encryption, and full system auditing, a MaxxHealthsystem implemented to the specifications of your HIPAA compliance policy will help protect your organization from law suits and stiff government penalties.

Administrator’s folder options, including encryption/decryption.

Encrypted MaxxVault document folder.

Top 15 MaxxHealth Features

1. Strong compliance and auditing tools

2. File encryption at rest and in transit – Meets HIPAA HITECH requirements

3. Built in reporting and quick user dashboard

4. Redaction and auto document watermarking

5. Secure external file sharing with MaxxSafe option

6. Integrates will most other content management vendors for easy file sharing

7. Integrates easily with other 3rd party medical and back office system

8. Fully integrated with Microsoft Office and Outlook

9. Advanced Document Capture features

10. Mobile, Browser and Desktop interface options

11. Enterprise workflow

12. Built in records management and contract management features

13. E-forms and E-signature modules included in core solution

14. Secure embedded instant messenger

15. Auto file classification and document linking



 River Spring Health Case Study


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