The Role of Integration in Document Management Solutions

The Role of Integration in Document Management Solutions
  • 15
    Nov

The Role of Integration in Document Management Solutions

While some companies are looking for comprehensive software solutions for their organizational needs, others need something different. If you already rely on productivity and communication software, you may be looking for a framework for all of your tools to make them into a cohesive and accessible system. In other words, you are looking for document management solutions that will provide integration. Integration is essential to the success of your document platform in several ways. Today we will explore three different ways in which software integration is key to a successful digital transformation.

Company-Wide Acceptance

Any time you introduce new tools and software, your leadership must keep a close eye on your change-management strategy. No software platform will be successful without the buy-in of your staff. With application integration, you give your team the benefit of continuing to use familiar software, but in a more efficient and user-friendly way. Additionally, this format includes a minimal learning curve. You won’t need to sell your team on integrated document management solutions. It will be all the tools they are familiar with, just wrapped in a more cohesive and user-friendly platform.

Efficiency

Instead of siloing information in individual software, your employees will have access to all relevant and interconnected data in one easy-to-use interface. There won’t be any more flipping between applications or tracking down data. Instead, a simple search term will deliver all of the related information to your screen in seconds. An integrated system includes quicker and easier access to virtually every system your company uses, with minimal effort on the part of the user.

Security

More applications mean more users, more passwords, and more logins. The more unrelated security processes you have in place, the more likely a security breach becomes. Integrating your applications and tools also means integrating your access. In other words, protect your information with one reliable, high-quality gatekeeper, regardless of the application it originates from. One password per user grants access to your entire system. Keeping the platform integrated means that your document management solutions are protected and accessible, all at once.

While you could certainly continue to run your business out of four or more software platforms at once, nothing will guarantee you security and efficiency like integrating your tools into one system. With document management solutions pulling all your data and tools to one place, you have everything you need at your fingertips. Additionally, your team will quickly see the benefits and embrace the change. Interested to know more about the many application integrations available through MaxxVault? Contact us today for more information.