Document Management for Manufacturing Industry

unfinished cars in a row at a car manufactury - Document Management for Manufacturing Industry

The comprehensive nature of the software and ease of use makes MaxxVault the best document management software solution for many manufacturing companies around the country.

Speed in the production line directly correlates to a manufacturing business’ success. The quicker your product hits the world-market, the better response it generates in sales. A hiccup in your production line could mean the loss of your foot-hold to target audiences, and even a loss of customers. All of your company’s departments need to be organized, running at full-speed, and with an eye to quality regulation. Supporting all of this activity are a multitude of different documents: drawings, emails, order forms, specification sheets, shipping documents, regulatory filings, photos, faxes and video, just to name a few. With a traditional paper document trail, if one page is misplaced, finding it can become a hunt for a needle in a haystack; costing many valuable hours spent looking for a single document. Not only that, but to comply with quality standards and client needs, audit trails should be able to be pulled at any step of the process. Using MaxxVault Enterprise as your company’s central repository for documents will ensure that there is never a misplaced document, or misused minute of your work company’s workday. Trace-ability and audit trails will be easily and consistently attainable. Using MaxxVault in your manufacturing company will keep your process running more smoothly, efficiently and profitably.

Better Cash Flow

MaxxVault can accelerate your workflows, such as: order fulfillment, order tracking and the billing processes. Orders, warehouse pick lists and signed delivery receipts are routed immediately and accurately to the billing department prompt and accurate billing. MaxxVault can also help improve collections as your staff will be able to overcome payment objections as all relevant documentation are readily available for instant access and electronic delivery to your clients.

Likewise, with MaxxVault as your central repository for all your documents, your company will virtually eliminate late payment penalties and be able to take full advantage of vendor quick payment discounts. As bills arrive and are imported into MaxxVault, they are immediately routed to your accounting personnel for processing. Managers can track all the activity, identifying bottlenecks and otherwise ensure that bills are being processed in a timely manner. Better billing and bill payment will not only improve your cash flow and minimize accounts receivable, but will also improve the relationship with your customers and vendors.

Easier Project Quality Auditing

The auditing that needs to be done at your manufacturing site can be complex, and labor intensive. Ever changing safety regulations can be difficult to deploy and track throughout your entire site. MaxxVault can help facilitate distribution and track all employees that have read and signed off on the document. In this way your administrators have instant access to staff safety compliance documents, and your site can easy change with all federal and private safety and quality compliance regulations.

MaxxVault can also aid in tracing an entire project process. Many times your clients require that documentation be given for an entire project. MaxxVault can provide the entire project audit, from initial proposal, to every signed off drawing and all contracts. For simple usability, the most up-to-date version of each document will always be easily noted and available to decision makers. All necessary personnel can open it from his or her computer at their convenience, and make their comments, assign tasks, or authorize with their signature. With easier organization in your document trail, decisions can be made quicker, and quality standards can be more easily adhered to.

Better Customer Service

Your customer service scores will vastly increase with MaxxVault. Your clients will be thrilled by the immediate responses they receive. Your team will have access to entire customer files, with all data regarding a single customer linked directly from your line of business application. Project drawings, contracts, important signatures, emails, invoices, delivery slips and payment information will all be accessible and immediately available to answer any of your customer’s questions. Improve the professionalism of your company by answering their questions right when they call. Satisfied customers are more likely to engage in future projects with your company, and happy customers and partners refer more projects to your company. With MaxxVault, your company will enjoy a wide-spread reputation for being a trustworthy producer that cares about their clients.

Lower Operating Costs

Your operating costs will be significantly lowered with the introduction of MaxxVault to your company. The need for printer toner and paper will be drastically reduced because multiple copies of a document will no longer be needed. Your company will also save the office space needed to store all of your documents. MaxxVault will allow your team to view and annotate documents from multiple locations, any time they need them. The most significant operating cost savings will be time; your team will no longer have to spend time during their work day to file, copy, print, organize or search. With your corporate documents shared via MaxxVault, they are always where you need them, when you need them.

Discover your potential

With our ever growing, highly competitive global-marketplace there is no time for hesitation in your production line. Having your engineering documents, computer-aided designs, material safety data sheets, purchase orders, invoices, proof of deliveries and emails all just mouse-clicks away will allow your company the ability to work at its utmost potential. MaxxVault will ensure that your company has control of all of its documents; which will result in a completely mobilized business cycle with quicker decision making, and even faster monetary collections. With the improved document management MaxxVault provides, your supply chain will be streamlined, audits will be easier and compliance to quality standards will be less complicated. Your company will be able to compete in new and exciting business ventures because of their ability to work faster and more thoroughly. MaxxVault will help your company reach the next stage of its potential!


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