When you think about human resources, you probably imagine processes that involve a lot of paper. What if all that paper went away? In today’s blog, we’ll take a look at four ways that HR document management can save time and money by going digital.
The recruiting process has already become a paperless process. Instead of receiving printed resumes and applications, consider moving to an online dashboard. Digital dashboards allow managers to track candidates at once. Many platforms allow hiring managers to schedule interviews, make offers, and hire new employees with just a few clicks.
When your HR onboarding process goes digital, documents are completed electronically and stored. Access to this data is secure from unauthorized review. Automated emails can be sent as reminders to complete onboarding.
When processes and expectations change across your organization, everyone needs to know about them. But why waste reams of paper?Employees can review new information by email, through electronic training modules, or other digital means.
Throughout an employee’s time at your company, managers should be observing and providing feedback about their performance. A digital document management program for your HR team can make files available as needed. Employee reviews, salary increases, honors and awards, and other documents should be available whenever needed. On the other hand, performance counselings and other disciplinary items should also be readily available. Keeping these items digitally will make the working life of an employee easier to follow.
Making the transition to a paperless HR process might not be easy, but the benefits far outweigh the drawbacks. Adapting some or all of the processes we’ve outlined above will help your organization achieve a smoother, faster, and more cost effective workflow. When you’re ready to learn more, contact MaxxVault today!