Going paperless is a huge movement within many industries. The value of going paperless cannot be overstated. You can provide better customer service with instant access to information. Detailed records are at your fingertips. You don’t have to manually enter information from forms anymore. However, there are other, unexpected perks. Going paperless actually helps your office roll with the punches and stay on the cutting edge.
The first step to going paperless, is to cut the clutter around your office. Now, you have more space. Your employees don’t have to be literal paper pushers to get anything done. From a practical standpoint, the perks are obvious. The perks actually enjoy up extending beyond what you assume they would.
People like to work in a clean and uncluttered environment. Freedom of sight leads to freedom of thought. A well kept, uncluttered working space leads to productivity boosts, that work in your favor. Moreover, your employees get more done, while you save on storage space. This is a win-win. A happy, productive workforce is more adaptable to any future shifts you need.
Going paperless is the hardest adjustment your office will ever have to make. It’s not the only one, but it is the most difficult. As document management software grows and evolves, you may one day have to trade in the system you use now for an upgraded version. It will be much easier to transfer your files from Document Management System A to Document Management System B than going paperless was. After you’ve taken all your records, every file, and completely set up your document management system from scratch, everything else that you try to do will be easy as pie.
Going paperless now will make it much easier for you to adjust to updates down the road. You’re setting your office up for long term success. The world is not getting less reliant on technology. Therefore, the longer you wait to upgrade, the further behind you will fall. When you finally do make the jump, it could be difficult to adjust. Consider someone going from a pen and paper to a modern laptop without any of the intervening technological steps. It would be more overwhelming than transition several times.
Try not to be shocked, but not every one of your employees loves every second of their job. That’s actually a good thing. You don’t want a management team whose favorite part of the day is “finding those files from last quarter”. Their favorite part of the day should be something a little more important. Going paperless eases the daily burdens of work that they don’t like. You replace more of their day with the tasks that make up the meat of their jobs. They’re able to devote themselves fully to the role, and their performance will keep your office competitive.
The good news, going paperless now saves time later. Your employees will do more of their job description, and less paper pushing. In addition, when the time comes to upgrade again, they’ll be ready. Your office can go paperless and never slow down.