As a business owner, you understand the need to cut down on paper clutter. Thankfully, enterprise information management allows companies to create intuitive processes that save companies time and money. An added benefit is the drastic reduction in paper clutter. Here are a few ways enterprise information management cuts down on paper clutter.
Forms no longer have to be filled out by hand and either mailed or faxed back. Forms can be tailored to the exact need and filled out entirely online. Whether it’s a customer profile form or a human resources document, its process can be automated. This allows people to securely share, complete and return without ever printing a single page. Additionally, with the ability to sign documents online, there is really no need for hard copies at all.
First days of work have historically been spent filling out a stack of human resources paperwork for your file. With tax forms, insurance coverage, and applications needing to be housed in a locked drawer, paper handling is bulky and time-consuming. Utilizing enterprise information management, you can now have intuitive human resources processes that allow employees to log in to a portal and fill out their paperwork entirely online. This eliminates the need for hard copy files and also saves time by giving employees access to it ahead of the first day of work.
Customer complaints no longer have to take place on comment cards. While some businesses may still like to provide courtesy cards, the bulk of this information can be captured digitally. Social media and online forums now allow customers to give direct and quick feedback. It’s these digitally organized steps that make enterprise information management so effective. Best of all, it is easy for the consumer to use. It stores and organizes feedback for the company, making responses and fixes quicker.
Changing requirements and expiring documents mean that updating forms can be an ongoing process. From employees to customers, there is no easy way to have a multitude of people physically fill out new forms and return them on time. Enterprise information management was meant for jobs like these. Being able to automate form updating is savings in time, money and paper. Checking and double checking for completion, filing and hunting people down to get their updates is no longer a necessary step.
Copying files for everyone and passing it around via interoffice files or blind copied emails pose a security risk. It is not hard to accidentally leave sensitive material on a copy machine or add an unwanted member to an email. Securing the files online and granting secure access to all parties involved saves on paper. Enterprise information management ensures that processes like these are taken out of people’s hands and onto their computers. Steps like these will ensure that you are sharing information securely and only with people who have the desired access.
Paper clutter not only monopolizes space in your office, it also can create security risks and cost you time and money. Enterprise information management is a process to create intuitive digital steps that take documents out of your employee’s hands and onto their computers. These processes allow for simple distribution, updating, filing and secure file sharing. You are ridding your need for multiple copies of one document and running the risk of misfiling key information. Digitizing the information also allows for quicker trend detection and fast customer issue resolution.