The effective usage of electronic document management could be the difference between lost revenues or gained savings for your healthcare company. Of course, you must be willing to use it correctly in order to reap the benefits. Everybody knows how expensive administrative costs can be for hospitals, clinics, and other healthcare businesses. For this reason, implementing this system could cut your administrative costs significantly. There are many ways to maximize electronic document management (EDM) solutions to benefit your healthcare business. Here, we have compiled a list of the top five ways for you to benefit from using EDM in your healthcare business.
When it comes to electronic document management, lowering cost is an inevitable benefit. By switching your record keeping systems to EDM, cutting your spending costs is very easy. First, you reduce both equipment and paperwork needed in the day-to-day workflow. For instance, you no longer need to use as many materials such as paper, ink cartridges. The constant use of these materials adds up quickly, and can be very expensive for your company. In addition to this, you can also get rid of equipment such as printers, photocopiers, and fax machines. Moreover, you need less room for storage, as all of your paperwork will now be managed electronically. Lastly, you end up hiring less staff members to log the physical records and organize them for the company.
When you’re dealing with paper documents, you have to deal with a number of risk factors in the environment such as the chance that these papers could be lost or stolen. They could also be damaged or completely destroyed due to a fire, flooding, or other natural disaster. However, when you manage documents electronically, you don’t have to worry about this risk at all. Electronic documents have a number of safeguards that help to keep them safe from damage or destruction. With backup servers in place along with digital backups of every document, you won’t have to worry that patient information or data could get lost. You can also assign access rights to individual employees or persons to make sure there is no unauthorized access to patients’ files.
Physical documents can take an extremely long process to process because they need to be delivered from the archives to the right department. However, you can cut hours and days off this timeline when you switch to electronic document management. A digital document system only needs a couple of seconds to retrieve your individual health record and then send it to the right doctor or hospital. Multiple departments in a hospital or clinic can access your files at the same time. Certain digital platforms also allow the ability for you as the client to update your health record files in real-time to make your record that much more accurate. There are much fewer errors to deal with when it comes to electronic documentation.
Not only does an electronic document system improve your health care clinic or hospital, but the patients are likely to be pleased as well. With improved costs for your business, costs for the patients are likely to be reduced as well. Moreover, processing times for patient records is much faster. Lastly, EDM helps to minimize human errors when it comes to personal data. Many patients feel that their privacy is better protected because of this.
Some health care businesses think that the transition from a paper to a digital system is complicated and difficult. However, nothing could be further from the truth. The simplest way to make the transition is to break the transition process into stages. For example, start with a certain amount of records at a time to ensure that nothing gets lost. These stages are easy to implement, meaning the transition only takes a few days.
Electronic document management is the solution your healthcare business needs. Making the transition is simple and benefits your business in many ways. Increasing patient satisfaction is one of the most prominent benefits you’ll see. HIPAA compliance is important for all healthcare businesses. This makes the increased security that comes with electronic document management one the most important benefits. Factor this in with faster processing capabilities and cost savings, and EDM is the product you need to improve your healthcare business.