Document management can do more than keep your files organized. When document management is efficient, it sends a strong message to employees. It allows management to communicate effectively, emphasizes high value tasks, and increases workflow transparency. It helps employees feel that they have a role in a modern, efficient business. No more slacking off here: document management encourages employees to expect high workplace performance.
Document management sets employee expectations by reducing confusion and mixed messages in employee materials. An employee who looks up a workplace policy and finds a document several years out of date is not being purposefully insubordinate when they follow it. It’s not a performance issue; they’re following what they believe the rules to be! When office policies are updated, old versions can hang around and clutter up digital space or actual, physical files. Document management allows whole documents to be updated at once, and those changes pass all documents in a type. That eliminates the chance an employee will accidentally stumble into something they shouldn’t worry about.
Employees will reflect the values that the company shows them. When document management I used to effectively manage employees’ time, that shows. Document management also encourages employees to pursue high value tasks. Instead of taking two hours off after lunch to sort and file paperwork, that task is handled by your software. The employee is paid the same amount of money to pursue more important work.
Just feeling like they’re a part of something can encourage employees to stick with something difficult. An old-fashioned work environment encourages laxness. Modern work environments remind employees that it’s an competitive world. When your company is making strides forward with document management and other practices, shouldn’t they be trying to make a difference too?
Sometimes all it takes to encourage a good performance is knowing that someone is watching. Actors always perform better for an audience. Document management in the workplace really highlights the workflow. If there’s one employee who obviously isn’t holding their own with the rest of the office, it comes to light much more quickly when you can track the progress of files through the office, for example. It allows managers to get in and manage their workers. When someone begins to fall behind, it’s easier for the company to get out of the pit if their boss notices quickly. Document management makes it much easier to assess workflow and keep the ball rolling.
Document management software is a great tool to handle employee expectations. The modern office encourages employees to seek their peak proficiency, and focus on the tasks that are really worth their time. If anyone is unclear on company procedure, they can quickly find a reliable answer no matter where they look. Document management gives employees the tools to do well, and holds them to a high standard to get it done.