Biotech firms, pharmaceutical companies, and other life science organizations handle large quantities of time-sensitive and proprietary data. In order to ensure the security and appropriate handling of that data, these companies require excellent document services. Over the last ten years, there are have been great advances in document management for the life sciences industry. Gone are the days of desks piled with stacks of manila folders and frantic searches for the most recent data. Here’s a look at the ways that document management advancements benefit the world of life sciences.
The life sciences are highly regulated. To achieve and maintain compliance, it is vital that pharmaceutical and biotech firms employ excellent content control. Quality document management for the life sciences industry includes user-friendly document storage while also complying with FDA regulations. Title 21 CFR Part 11 guides the life sciences industry toward responsible and carefully-monitored practices. Industry-specific document management platforms cooperate with these regulations while offering an intuitive user experience.
Regulatory compliance and the complexity of company records should not impinge on the ease or quality of the user experience. With this in mind, document management for the life services industry provides a high-quality daily experience, with excellent automatic indexing, document retrieval, and immediate updating. This includes access from remote locations, at any time and from any device. At the same time, the system protects documents and data with layers of encryption, credentials, and security reporting, preventing theft or loss.
Electronic document management for the life sciences industry includes many tools for quality assurance. For example, to ensure that every user sees the most recent update of all data, the platform has built-in version control. If a user opens a document during editing, it remains read-only until the initial user completes their work. Additionally, every file has an automated audit trail that logs all access, changes, and sharing. In a similar vein, print controls are customizable on every file and allow users to protect and manage the dissemination of critical documents.
Electronic document management for the life sciences industry removes the guesswork from data handling. By utilizing a platform that prioritizes security without compromising function and user experience, a quality document management company brings your organization the tools you need. Interested in learning more? Contact MaxxVault today to discover the benefits of our platform for your biotech or pharmaceutical firm.