One of the most common arguments in favor of document management services is the benefit of increased efficiency. But what does that really mean? While no system will ever replace the hard work and imagination of an extraordinary team, what it can do is remove obstacles. Document management functions in precisely that way. By breaking down the walls that keep your staff from working at their full potential, a content services platform gives you the freedom to move forward without hindrance. Here are four specific ways that document services gives you the space to be more efficient and effective.
We’ve all missed calls, emails, or other vital information that impacted our work. Instead of flipping back and forth to check messages on your platforms, document management allows you to integrate your communications and put all of your work-related interfaces in one place. Additionally, certain types of communication can be automated to generate a workflow, meaning you have automatic reminders and structure in place to ensure you don’t miss an opportunity. Your clients will love your refreshed customer service, and you can rest easy knowing that you are connected and up-to-date.
An employee out of the office on business used to mean that they were not available until they returned. This impacted efficiency in major ways, causing holds on projects and important decisions. Now, as the global workforce becomes more mobile by the day, document management allows you to do the same. Regardless of their location, your team stays connected and available. This enables you to pursue in-person connections with clients, partners, and investors without losing essential time with your team.
In addition to keeping your staff connected regardless of location, document management systems give you ready access to any company document or file you may need. No more discovering that you left meeting notes or files behind. Every essential piece of your work is available through your mobile device. All you need is an internet connection and your credentials, and you are immediately up-to-date and connected.
Many companies express concern that this accessibility and mobility come at the expense of security. In reality, the opposite is true. Document management keeps your files more secure than ever before. With unique credentials for every user, the system records every login. You have the power to assign individual permissions to each user, meaning that each staff member only has access to what they need. Additionally, in the case of a disaster, your data is backed up and available for recovery as soon as your company is back on its feet.
Regardless of the size of your company, you have room to grow and improve. If you want to increase your efficiency, relevance, and customer satisfaction, document management is a tool you need. Interested to hear more? Contact MaxxVault for more information.