Choosing Document Management Software for Utility Companies

Choosing Document Management Software for Utility Companies
  • 3
    Jan

Choosing Document Management Software for Utility Companies

Utility companies are high on the list of industries that stand to benefit from document management software. While analog processes were sufficient a few short decades ago, technology now offers greater and more efficient solutions to today’s business problems. These new tools allow utility companies to thrive in a time that includes increased demand for productivity and innovation. Here are four ways that document management software for utility and power companies supports companies in a challenging environment.

Faster Project Turnaround

Every project faces roadblocks that threaten to slow down or even halt progress altogether. Document management software for utility and power companies offers support in those areas that threaten success. For example, automation protocols, set by the user, send targeted notifications for key dates, responsibilities, and deadlines to keep projects moving forward. Additionally, document management software includes collaborative tools that keep the whole team on the same page, preventing communication breakdown.

Efficient Digital File Management

While utilities used to deal in paper schematics, drawings, and models, all trends are moving digital. This is excellent for the industry, increasing the accuracy and proficiency of technical projects. However, this also poses a problem for an industry that thus far has relied on paper storage methods. Document management software solves this conflict by offering excellent digital file management. Users can find the information they need quickly, and complex file requirements are handled with ease.

Data Security

One serious concern in any competitive industry is the security of intellectual property. This includes the potential of unauthorized users accessing proprietary information and the accidental deletion or editing of files by team members. Document management software for utility and power companies removes these fears through prevention. Each user is granted specific credentials which limit his or her access to the appropriate information. Also, the platform retains original files during editing, preventing any accidental deletion.

Regulatory Compliance

Government security mandates are strict in the utility industry because of the essential nature of the services they provide. With this in mind, document management for utility companies provides audit trails for every file. This includes information on every movement in a project, complying with governmental regulations and requirements.

Due to the magnitude of the services they provide, utility companies cannot afford to be behind in technology. Document management software for utility and power companies provides the state-of-the-art tools today’s industry requires without a steep learning curve. Interested in learning more? Contact MaxxVault today for more information.