Do You Really Need Cloud Document Management
  • 7
    May

Do You Really Need Cloud Document Management

In this digital age, it makes sense that document management would shift from filing cabinets to the cloud. However, do you really need a cloud document management system to store and file your data? At MaxxVault, we believe that a digital document management system really can help you better manage your business. Consider the questions below to see how your business could benefit from a cloud document management system.

Do You Need Your Documents to be More Organized?

With MaxxVault’s cloud document management system, you can store all of your company’s essential files together. In addition, you can also index files together. Therefore, files relating to the same project, client, or subject can be accessed together. Gone are the days of dusty record rooms, walls of filing cabinets, and full-time employees focusing solely on document management. With MaxxVault, the management system spends much of the time and energy to carefully and adequately organize your files for you. As a result, this leaves your company with more time to focus on meeting your customers’ needs.

Do You have Precise Control Over Access to Your Documents?

MaxxVault’s cloud document management systems allow you to have precise control over who exactly gets access to particular files, and in what way they can access them. You can enable specific users, both internal employees and external clients, to read, download, edit, or share the exact files you want them to have access to. You remain in complete control of who has access to your company’s files.

MaxxVault’s cloud document management systems are also easily accessible from a wide variety of devices. Beyond your standard desktops and laptops, users with smartphones, tablets, or iPads can have equal access to files. This allows your employees and clients to access their necessary documents through whichever means is easiest to them, rather than forcing them to use only a limited number of devices. And since you store your files in the cloud, users can access them from any location! Whether you’re working in a remote office, or from home, access to key documents is still quick and easy.

Do You Want Your Company’s Workflow to be Ultra Efficient?

You can revolutionize your company’s internal workflow with a cloud document management system. For example, you can create templates that are easy to edit. Moreover, collaboration is simplified. Employees and clients can work together to simultaneously edit and comment on documents from anywhere in the world.

Gone are the days of lost or misplaced physical documents. A cloud document management system ensures that you know the exact location of all your documents and anyone with access to them. You can even know the precise time someone had access to them. This means that your company remains organized and transparent. Moreover, it also means that it can meet any regulatory standards. Altogether, this means that your company and your employees save the time and money that was previously spent making sure that everyone correctly handled the documents across the office.

 

If you answered yes to any of these questions, then MaxxVault can be just the solution you’re looking for. Whether your business is big or small, MaxxVault can offer you greater control and organization over all of your company’s files. If you’re interested in a cloud document management system for your business, contact MaxxVault today.