Businesses all have to fight to stay on top of technology and its endless changes. Many challenges are common across organizations such as keeping track of data, moving projects forward, and staying in touch with employees and clients around the world. Any of these can become stumbling blocks to your organization’s efficiency and productivity. Here are three ways that a digital transformation can help you overcome these challenges and keep your company running smoothly.
At some point, we’ve all felt the panic of putting a client on hold as you frantically rummage through the piles on your desk looking for the document you need. Or you find yourself with a colleague across your desk as you page through your filing cabinet searching for the file you know was just there. It’s clear that having quick and easy access to information is essential to businesses of all sorts. Through the implementation of a content management system, documents are not only digitized, they are organized, connected, and at your fingertips. Find the information you need from any internet-connected device, with just your login and a search term. No more filing, fumbling, and embarrassing long pauses. The data you need is ready and available.
It seems inevitable that a project will break down somewhere along the way. In fact, planning experts suggest adding up to 50% to your time and budget estimates because of the many hiccups experienced throughout workflow. One excellent feature of a digital transformation is its streamlining effect. No more need to track down where a project is at the moment and who is responsible for the next steps. Instead, all team members have access to the timeline, deadlines, and up to date information through the content management platform. In fact, updates happen instantly. This ability to manage workflow from anywhere at any time gives organizations a distinct advantage over operations still relying on more fragmented systems.
As business continues to shift, more and more staff members are working from home or off-site locations. Research shows us that this trend actually increases productivity and morale among members of the workforce. However, one crucial piece of the effectiveness of a mobile workforce is access. If non-local employees are going to be successful, they need the same access to information and relationships as employees in the physical office. Through digital transformation, an organization can ensure that its staff is fully connected to one another and to the heart of the company. Consequently, a digital platform facilitates collaboration regardless of your employees’ location, time zone, time of day, or device.
Digital transformation is more than a buzzword. In fact, by embracing the digitization of your organization’s information, you are moving hurdles out of the way. There’s no reason to put up with low efficiency and corporate slow-down. If you are interested in learning more about a digital transformation for your organization, contact MaxxVault today.