Your IT department has a lot on their plate. The IT department in a classic business model handles everything from password emergencies, to tweaking and implementing all the software related to a business. Between the two extremes, anything that makes their jobs easier is lauded as a miracle. Thankfully, cloud based document management is one of the things that turns their jobs from difficult to dreamy. A happy IT department leads to a happy place of business. This is why cloud based document management is so popular with the IT department.
Part of the appeal of cloud based document management is that so much of it is housed off site. There’s no need for IT to spend time setting up servers or data banks on the premises. Software updates, improvements, and compatibility issues are all handled by your cloud manager. IT’s maintenance of the system can be sharply reduced by ensuring that your tech can keep up with the advances of your cloud service provider. This is a huge time savings for your IT department–and therefor, the rest of your company as well. Cloud based document management gives them more time to look over software (and hardware) that your company is responsible for.
We live in a world of mobile availability and action. Tablets and smartphones are still growing in popularity as ways to access the Internet. This has created an expectation that mobility is built into every system, software, and technological advance today. The constant access to high quality programming makes this seem true, but mobile access is still a new feature. It takes a lot of coding to get right. Setup, maintenance, and so forth can be difficult to adjust or customize if the mobile component isn’t well built.
When you use cloud based document management, the mobile component is built in. Cloud solutions are built to be accessed from multiple locations, and often on the go as well. Mobility isn’t an issue with these arrangements. This further eases the burden on the IT department; it won’t be as difficult to get everyone constant access to the information they need the most.
When things go smoothly, small companies become big companies. They add staff and hardware in a trickle, then a flood. Your platform must support the needs of a growing number of employees, and any changes have to be rolled out across a lot of people and machines. Cloud based document management is the easiest way to scale your business’s software–and make change easy. Growing your company is necessary for survival; growing pains don’t have to be.
IT departments love cloud based document management. They have enough on their plates managing your software, instigating change to programs, and handling any tech problems your employees have. Putting document management in the cloud keeps the process easy to scale with growth. It’s already built for mobile access, and it’s just less work for your IT department. They love that.