Some would make the case that enterprise information management governance is just as important, if not more so than the transition itself. A governance team takes charge of all the research, the final decision making, and the implementation. You want a team that represents various parts of the company. Building a strong foundation will make or break your transformation to cloud-based data management. Here are the steps you need to set up the best possible governance team for your project.
Finding a diverse group of individuals who represent different interests is very important. Department, Board, and executive representation are crucial. The diversity ensures that the strategies are planned with everyone in mind. Additionally, bringing different skill sets to the table will only strengthen the process. As you build your governance team, bring in diversity along with a willingness to work together.
To make it official, ensuring buy-in and commitment, create a contract. Have, in writing, clearly defined goals or a set of objectives, regardless of whether or not you know how to get there. This helps to keep your committee on track. When your team gets stuck, refer the members to it. Moreover, it helps to anchor your enterprise information management governance team right from the start.
Committee expectations and rules are important from the start. When will you meet? How often? What recommendations are you taking and in what form? With a clear set of expectations for how and when the group meets, you clear up any misunderstandings down the road. Also, let everyone know what is expected of them and the methods of gathering and synthesizing information. This step is extremely helpful for those members of your enterprise information management governance team.
With a team set and guidelines for doing business in place, now it’s time to create your goal wish list. Take the time to hear from all of your members. Decide what goals are ready to be written and what concerns need further research. Once all the goals are listed, take time to think about how they connect to one another and decide the priority of each. This action will get the enterprise information management team organized and keep everyone on track.
Give out assignments for your team. For example, delegate to different members the responsibility of knowing what is ready to be implemented and what needs to be researched more. Building on the strengths of your team, set up a timeline of implementation, cost analysis, and internal communication strategies. Have different people working on a piece of the greater puzzle. This allows your action items to get checked off faster and more thorough work can be done.
Armed with your research and well-designed plan, make the software purchases you need and start to discuss rollout with your enterprise information management governance team. Transforming how you do business and handle workflow is no small feat and input from different departments is crucial. Once you have a final layout and you know what software you will be using, don’t forget to communicate the timeline to your staff and plan for any hiccups along the way.
A well-rounded enterprise information management governance team helps you design the best plan for digital transformation. It is important to understand the different steps and their priority. It’s also important to know how they affect other pieces of the workflow puzzle. This will give you and your staff the best possible outcome for a smooth transition. Additionally, having a team in place will help keep morale and confidence high as your employees feel represented in the process.