As an assessor for a local county government, you have the responsibility of estimating the value of each parcel or real property. These assessments calculate all land and structures within your county. If you work for a population dense county, this undertaking is likely complex and time- consuming. Even if you work for a less populated county, the accuracy of land estimates is crucial. Equally important is to ensure the identification of all properties. Could you benefit from an Enterprise Information Management system? Definitely.
Let’s explore what you could be facing as an assessor without an Enterprise Information Management system. Are you still using file cabinets and unintegrated computer software? If you are, it undoubtedly takes you additional time to update your assessment roll. In addition, you probably face struggles with software systems that are not capable of linking customers who have built new construction on their property with their previous property value assessment. Do you have to add information to two systems? Wasted time and inefficacy result from duplicate entries. What can you do?
You can purchase an Enterprise Information Management system to increase time management, efficiency, and improve integration of information. Likewise, by putting your assessment records in a cloud-based system, you will be able to access the data when you are away from your office and your desktop computer. As people become increasingly mobile, so will you. Many times you will be away from your desk, but still conducting business.
How can Enterprise Information Management assist with your record keeping? When situations arise where you need to contact a specific person, you will be able to document their information including their contact numbers and any actions you have completed into one system. In addition, you can keep open any pending actions. For instance, what property owners need to complete and forward to your office to close the case. Close the case as soon as all actions get completed. In the end, you want record keeping that is both effective and efficient. Keep records such as current real estate sales and new construction documentation. Also, keep records of missed properties during the last assessment period and properties needing reassessment. Lastly, you need records of addresses of people who have moved out of the county and new residents. You can also keep track of actions that you need to complete, like missed properties or any questions you have for real estate agents.
Enterprise Information Management can help with storage space. By incorporating all your data storage into a cloud-based storage system, you can reduce your need for space. You will need less office space for desktop computers as you can use more mobile devices to access your information. In addition, housing data in a software system requires less storage space than previously. You no longer need to store materials in file cabinets that take up floor space. In times where leasing office space can be a considerable expense for the county, this reduction in storage space requirements can help save the county money.
With an Enterprise Information Management system, you can keep your data secure with access limited to only those working in your office. With added protection, access to certain records could be granted to you or the county tax collector. This level of security can’t be found in a file cabinet. Not to mention, with an Enterprise Information Management system, you can monitor who enters data, when, and who makes modifications to the data. This is a huge benefit when dealing with people’s hard-earned money.
If you are an assessor and searching for ways to enhance your document management, then look no further than MaxxVault for services that will increase your productivity while still maintaining the security of your assessment roll. The MaxxVault Enterprise Information Management for a county government is ideal for providing increased accessibility, efficiencies, and security.
Don’t make Enterprise Information Management for county government complicated. If you want expert advice to guide you through the process and help you get the most out of your document management, contact MaxxVault. MaxxVault is an experienced industry leader. Call (631) 446-4800 today and start.