Often, higher education document management is misunderstood to mean “transcript management” or “enrollment software.” However, there are far more opportunities in document management services for higher education. In fact, the correct platform provides your institution with campus-wide, integrated solutions that will carry you far into the future. Here are four benefits that document management services provide colleges and universities across the country.
Today, you may be focused on your growing enrollment, endowment concerns, or hiring procedures. However, due to the ever-changing nature of higher education, there is no guarantee that today’s goals represent tomorrow’s needs. For this reason, you need a system that adapts to your current needs while still making room for different emphases in the future. Don’t fall into the trap of becoming short-sighted and only trying to fix the problems at hand. Choosing a platform with flexibility serves you both now and later.
University campuses are drowning in systems. Each department has their own, whether it is paper files, electronic, or a hybrid. The benefit of choosing document management services for higher education is the ability to integrate those systems into one whole. Securely store and manage data campus-wide while allowing all authorized personnel, regardless of department, to the information they need. In this way, you streamline processes and communication while also minimizing the sprawl of technology on your campus.
In the growing mobile market, universities must raise the standards of accessibility in higher education. Students, graduates, faculty, staff, and even donors should be able to access essential, personal information from anywhere at any time. In order to provide this secure access, you must equip your campus with document and data solutions that provide mobility and accuracy. Quality document management services for higher education include apps, portals, secure credentials, and worldwide access for every relevant party.
In addition to secure connections and document access, universities need the correct tools to ensure compliance with policies and procedures. Electronic tools like version control and access logs ensure that your staff complies with security protocols and quality standards. Gathering this information and tracking essential data electronically eases your audit-management process and gets your team on the same page.
Document management services for higher education are not simply storage platforms for applications and diplomas. You have access to a wide variety of tools and systems built in that allow your campus to integrate, remain secure, and change for the better. Interested in learning more? Contact MaxxVault today to find out how content services can benefit your institution.