In the daily work of a law firm, information is the linchpin. Immediate access to the correct files, forms, and data is essential for the smooth operation and quality practice your clients expect. Paper systems are cumbersome, easily mismanaged, and very difficult to keep secure. Electronic document management offers a way to combine and centralize a vast amount of information while keeping it accessible. Here are some key benefits of document management for law firms.
Manila folders and filing cabinets seem like essentials in the law profession. Then again, they may also feel like they’re taking over your office. With electronic document management, one central location contains all of the files, documents, emails, and other paperwork connected to a client. Anything you need to reference or retrieve is at your fingertips in seconds. A document management system will also interface with the software you already use, making the transition seamless and simple.
There just isn’t any foolproof way to backup paper documents. And even local servers can crash or incur damage in a natural disaster. Cloud-based document management is the only real way to guarantee a true backup of all of your firm’s documents and forms. Cloud-based document management also gives you access to your documents whenever and wherever you need them.
By using document management for law firms, attorneys can eliminate the risks of files left in briefcases, on desks, or in other workspaces where they could be compromised. Thanks to password protection and permission settings, your case-specific documents will be available only to the relevant parties. Also, clients can access necessary documents in a professional and private way. Protect your sensitive documents and data without compromising efficiency and access.
One of the most important benefits of document management for law firms is the 24 hour, immediate access it offers. Attorneys can work on cases from home, the office, or the courtroom using the latest versions of all essential documents. Additionally, law firms can track the changes made to documents, including who made them and when. Colleagues can work together on a case and stay up to date easily, even when they are not working in the same space.
There are a lot more perks to a document management system than just going paperless. With easy backup, guaranteed security, and easy file access and sharing, electronic document management keeps your firm competitive and prepares you for the future. The benefits of document management for law firms are clear. If you are interested in transitioning your firm to electronic document management, contact MaxxVault today.