Automated Indexing: What Is It and Why Do You Need It?

Automated Indexing:  What Is It and Why Do You Need It?
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Automated Indexing: What Is It and Why Do You Need It?

If you have ever had to run a query on a database, you know how important database indexing can be. Without it, your software would have to evaluate ever single row in your database, which could be thousands of rows. Database indexing helps by adding a way for the software to search by column. This is not only faster, but much more effective. When you run a search, you are typically searching for information within a specific column. An index stores values for specific columns, which can often be sorted into alphabetical order. When you run a query for a specific value, the index allow for a search of the specific column needed, and can search the rows within a specific alphabetical range. Indexing is not horribly difficult, but we have seen automated indexing becoming more and more prevalent. Let’s take a look at what automated indexing is and why you need it.

What is automated indexing?

We’ve taken a look at what indexing is, but how is automated indexing different? Automated indexing occurs when a computer can use a thesaurus, taxonomy, controlled terms to scan large amounts of documents and, using those terms, index data automatically. You no longer have to go in and set up an index.

Benefits of using automated indexing

You may be thinking, “Is the regular, old way of manually creating an index that big of a deal?” Most would agree that it isn’t that difficult to set up an index, but there are many benefits to having the computer do it for you.

First of all, and perhaps the most obvious reason, using automated indexing saves time. If you or your employee isn’t having to spend time creating several indices for all the data gathered and stored in every single database, more time can be spent on more pressing tasks. You can also save money using automated indexing. The saying, “Time is money,” is true. If your company is constantly collecting a large amount of data, you might have to hire someone to spend their time working on creating indices for your Big Data. Or, you might have to hire a second person to help the other take on those tasks while still completing others. Either way, man hours and dollars earned are lost when you continue with the manual creation of an index. You can also set up an extremely personalized set of indices. When you use automated indexing, someone has to create the collection of terms that automated indexing uses in sorting and retrieval of data.

As you can tell, automatic indexing can be extremely effective and efficient. If you have a business that dabbles in Big Data, automatic indexing is almost necessary. If you have an questions, can help. Feel free to contact us, and we will help you get on your way.