Document Management ROI Calculator

Use this calculator to determine the ROI (Return on Investment) for a document management system implementation. Just enter your costs and time spent by employees working with documents to instantly calculate the estimated ROI. Use this tool to test different sets of assumptions to see how your program results might vary.

Monthly Labor Cost Per Minute	A	Number of people that handle paper documents (full-time equivalents)
	B	Average hourly salary of paper-handling staff
	C	Net monthly cost per minute: ($ per hour) / (60 minutes) X (22 days) X (# FTE)
			Monthly Cost	Projected Costs
Labor Costs	D	Minutes spent by each person retrieving documents each day
	E	Minutes spent by each person filing each day
	F	Minutes spent by each person making copies each day
	G	Minutes spent by each person each day recreating already existing information
	H	Minutes spent by each person faxing documents each day
		Total Labor Costs
Copying Costs	I	Number of paper copies generated each day (pages)
Copying Costs	J	Cost per copy (paper, toner, ink)
		Total Copying Costs
Storage Costs	K	Amount spent on physical off-site storage per month
	L	Minutes spent per month accessing offsite storage
	M	Amount spent on filing supplies per month
		Total Storage Costs
Distribution Costs	N	Amount spent on overnight delivery services and postage per month
	O	Number of faxes sent per day (pages)
	P	Cost per fax (page)
		Total Distribution Costs
		Total Monthly Document Management Hard Costs
		Total Monthly Savings
		Annualized Savings


Estimated benefit impact of a document management system on your operations.
	D	Time spent locating and retrieving documents
	E	Time spent filing documents
	F	Time spent copying documents
	G	Time spent recreating existing information
	H	Time spent faxing documents
	I	Number of copies generated
	K	Amount spent on off-site storage
	L	Time spent accessing off-site storage
	M	Amount spent on filing supplies
	N	Amount spent on overnight delivery services and postage
	O	Number of faxes sent

This ROI calculator allows you to build sensitivity into the overall calculation with best and worst case values. For each cost item, estimate how much reduction can be expected as a result of implementing document management. The values provided are merely suggestions.

** Other Factors to consider