How does your company access critical business data and applications? Do you hunt them through a forest of filing cabinets? Perhaps they are nested deep in the network, folder after folder? Can you access your information quickly, efficiently and get what you need the first time?
Using the MaxxVault Enterprise Document Management System, your documents and data are stored in a world-class Electronic Document Management System (EDMS) and are available instantly from your desktop, via the web or from within your other business applications.
MaxxVault Enterprise can capture your documents no matter the source: scanner, MFP, E-mail, line of business software, etc. A central library, MaxxVault organizes your documents based on index criteria, making them easily found through quick searches rather than fumbling through complex folder trees. Better still, your documents are secure. All access and activity with each document and throughout the entire system is tracked. This in-depth auditing ability coupled with MaxxVault’s rules for retention and destruction help ensure your company is compliant with government regulations.
Documents are not static. They contain information that must be accessed by several individuals or groups that may be in the same office or across the globe. From the moment a document arrives in MaxxVault it can be routed anywhere following your business workflow requirements. Invoices can be processed for payment, insurance claims can be reviewed and colleagues can be tasked with editing a report. MaxxVault automatically keeps all versions, allowing staff collaborating on tasks access to the latest version while ensuring that changes are not lost.
MaxxVault Enterprise document management capabilities energize business process automation, secure electronic document storage and archiving, enable digital asset control and streamline your line of business applications by allowing multiple users to access the same document or record. MaxxVault is designed for quick deployment and unlimited expansion as your IT infrastructure and business grows.
|Document Creation and Capture|
• Scan station or MFP
• Network watch folders
• E-mail import
• Fax server import
• Microsoft Office integration
• Forms processing
• Line-of-business application
• COLD/ERMRules and Authorization
• Document routing
• Search and retrieve
• Manipulate, annotate and redact
• Version control
|Retain and Store|
• Regulatory compliance
• Disaster recovery
• Business continuity
• Knowledge retention
• Records dispositionIndexing and Taxonomy
• Full-text OCR
• Barcode reading
• Form processing integration
• Databse lookupDistribute
• Document linking and packaging
• Audit trail
• Business applications
• Remote access
Content enters an organization in many ways: paper, e-mail, system-to-system transactions, spreadsheets, paper and electronic forms and even text messages. MaxxVault features built-in components to capture, scan, retrieve or integrate with any content-producing system.
Manage the creation, revision, approval, processing and consumption of documents more efficiently.
STORAGE AND PRESERVATION
Your company content is secured for easy back-up and archiving to ensure business viability.
Powerful search and retrieval is achieved via reliable indexing, taxonomy and repository services. Locating information in MaxxVault couldn’t be easier.
Ensure your content is captured, stored, managed and disposed of following proper business practices.