Enterprise content management ROI comes from three main spheres. The first is the money that you save on physical space. The second is the reduction in human error and redundancies. Lastly, enterprise content management makes processing files much easier than it’s been before. The return on investment from enterprise content management begins as soon as it’s implemented and it doesn’t stop.
Physical space management
Paper and ink are expensive. Ounce for ounce, printer ink is one of the most expensive fluids in the world. Paper is likewise expensive. Buying a few reams doesn’t seem like a huge investment, but the amount of paperwork that most offices generate changes that game. Buying paper and ink and printing forms is a huge investment of money. It’s also a huge investment of space. Physically storing the hundreds of documents that an office generates every week can be a huge drain on the company budget.
Enterprise content management ROI begins as soon as new documents are created digitally, not physically. As more and more of your previous records are converted, the return becomes greater and greater. Your enterprise content management system drastically cuts down on the paper and ink needed. It also allows you to cut the funding for storage space and filing time.
Human error reduction
Unfortunately, human error will always be with us. From the dawn of time until the far future, where programs transcribe documents telepathically, human error will be gumming up the gears. It’s not possible to completely eliminate honest mistakes, but you can cut them down as much as possible. Enterprise content management ROI stems in part from its resistance to error. Your enterprise document management system won’t forget documents at a work site, or forget to forward something to a supervisor.
Digital files, tagged and organized properly, are very easy to search through. Search functions can keep this transition seamless. You won’t lose any documents to misfiling, and you can cut down the amount of time employees spend searching for files. That’s time that they’re on the clock, drawing a salary or earning an hourly wage. They can focus on high value tasks instead.
Workflow response times
Time is money. Workplace efficiency is key. Just like you won’t have to pay for your employees to chase missing files anymore, you won’t have to deal with as many missed deadlines. Automated workplace flow is simple. Your enterprise content management system can process more files per second than the best stressed supervisor. This sends forms from one station to the next with ease. Even better, you can check your system for bottlenecks, drags, and snags. If there’s a common point of congestion, you can change your office structure to ease the flow.
Enterprise content management ROI comes from a few different places. First, you’re eliminating a huge source of office expenses: paper and ink. In the second place, you’re making it easier for people to find what they want. Being able to search keeps your files together, and helps to eliminate human error from the workplace. Last, but not least, you can see where things are slowing down and keep them speeding along.