MaxxVault solutions make the management, distribution, processing and control of content simple. MaxxVault solutions helps businesses save money, improve efficiency, increase customer satisfaction and meet regulatory compliance through industry leading enterprise content management. MaxxVault is an open system; built using the latest technology which provides enhanced security, dependability and interoperability with existing systems.
The MaxxVault Electronic Document Management System (EDMS) is revolutionizing the business world. Converting paper documents to electronic files enables greater efficiency, reduces costs and improves document security.
Making the right decisions can be a tricky thing to do, especially if you don’t have the right information. Missing, old or incomplete information can impact your business, delay healthcare decisions, compromise legal cases and otherwise misinform.
Keeping your content in a central, secure repository that is accessible anywhere there is web access ensures that you can collaborate using the most recent, up-to-date content. There is no need to comb through files, folders or e-mail attachments.
Users of MaxxVault will enjoy the ease of being able to access their important documents instantly from their desk and remotely via web access, with ultimate security. MaxxVault also allows multiple users to view a document simultaneously.
Securing your documents is crucial to prevent the loss of corporate trade secrets and sensitive financial data. It is also important in order to maintain compliance with regulations such as HIPAA, Gramm-Leach-Bliley and Sarbanes-Oxley.
The primary benefit to automating workflow is the efficiency enhancements which MaxxVault Enterprise gives you over your structured processes. Manually transporting paper documents or retrieving them from files takes a large portion of a worker’s day.
MaxxVault Industry Solutions
MaxxVault provides electronic document management software to small, medium and large companies in many vertical industries. A custom solution can be tailored for your specific needs; from a narrow feature set in a department or expanded as needed to a full enterprise-wide installation. The goal is always the same: Reduce costs by automating tasks and improving productivity. From the education and government sectors to transportation, distribution and logistics, MaxxVault can be customized to satisfy the most complex of business processes.
Most companies that work in the aerospace industry deal with a high degree of regulations. Companies in aerospace manufacturing need to keep accurate records at all time and have proper controls in place. MaxxVault solutions can help.
Arts and Entertainment
With MaxxVault solutions we can help your entertainment company manage your key contracts, trademarks and scripts. All your critical information is now securely managed in one repository.
Most construction companies have many branch offices that need to share information. With MaxxVault solutions we make inter-departmental processing simple. Whether you’re working at head office or need mobile access MaxxVault has you covered. Store your engineering drawings and other critical information in one centralized repository.
Admissions, financial aid, transcripts and billing departments have a tremendous amount of information coursing through their offices, and often times they have very strict time frames in which all student documents must be processed. With MaxxVault, the time and labor intensive process of admitting one student with paper-based operations can be done electronically in just minutes.
Financial Services Sector
Insurance, banking, mortgage and other financial industries continue to be paper intensive. So rather than fight it, successful companies are turning documents into electronic files that can be properly managed. In the process, loans close faster, overhead costs decline and revenues increase.
Efficient information management is essential to the daily operations of public sector organizations. City clerk offices, police departments, human resources, planning and development, as well as finance are among the diverse departments with the need and demand to share information internally, with constituents as well as vendors and customers. Government agencies and municipalities throughout the country utilize MaxxVault to manage a wide variety of documentation and information.
Processing claims quickly lowers costs and can make your customers happier. Streamline your business by putting all relevant documentation associated with a claim at the fingertips of your processors, move claims quickly through your system according to your business rules. Scanning documents to MaxxVault ensures that your staff does not have to spend any time searching for supporting documentation, and the risk of lost or misplaced files is effectively eliminated.
The insurance industry is plagued by mounds of paperwork that must be organized and signed by clients, agents and underwriters. If your workflow isn’t smooth and concise, the process of signing on a new client can be very time consuming and stressful to a client. With the current economic climate, an insurance company’s budget has no room for losing clients, or wasteful spending.
The legal and regulatory issues that challenge today’s major corporations and their legal counsel is overwhelming. Whether a high-stakes legal matter or helping a company respond to a subpoena from a regulatory agency, law firms are committed to delivering the strategic guidance that helps their clients succeed.
Accelerate your workflows, such as order fulfillment, tracking and billing. Orders, warehouse pick-lists and signed delivery receipts are routed immediately and accurately to the billing department for prompt and accurate billing. MaxxVault can also help improve collections as your staff will be able to overcome payment objections as all relevant documentation are readily available for instant access and electronic delivery to your clients.
Loan origination software (LOS) generate standard forms and documents, but 90% are still print and managed in filing cabinets. Some mortgage companies and banks have a portion of their process “paperless” but they have 2 very different filing systems in place. With all of the regulations and compliance issues surrounding the mortgage process today it’s important to have a strong document management solution that can manage all document content whether its scanned or electronically generated. Integrating seamlessly for document retrieval and completing workflow tasks from within your line of business application is a must. MaxxVault has you covered whether you need an on premise or a completely hosted and managed Cloud solution.
MaxxVault provides an affordable document management and workflow solution for non-profits that helps to increase productivity, reduce operational costs and ensure compliance. Most non-profit organizations operate on limited budgets so they can’t afford solutions that will break the bank account. Non-profits deal with endless amounts of paper and electronic documents that need to be managed. These documents also need to be accessible easily within their line of business software packages like Raisers Edge and Financial Edge. MaxxVault’s non-profit document management software has an immediate ROI as it helps improve organizational efficiency, reduces physical document storage and helps your company meet the compliance and security standards the non-profit sector demands.
Oil and Gas
Oil and gas companies are heavily regulated. With MaxxVault we can help you get your critical information to people in the field quickly and securely.
MaxxVault enables retail companies to have a flexible solution that can be used in all departments – including accounting, HR, Legal and Shipping. With MaxxVault whether it’s On Premise, Cloud or Mobile we have you covered.
Transportation and distribution companies can have hundreds, if not thousands of customers for whom they manage freight. Sales orders, pick-lists, delivery receipts, change orders and invoices are just some of the documents that are manually shuffled, edited, signed and ultimately need to be filed correctly for later retrieval and review. Manage all of this information by automatically routing all necessary documents to the right people and making documents quick and easy to find.
Most utility companies have many branch offices that need to share information. With MaxxVault solutions we make inter-departmental processing simple. Whether you’re working at head office or need mobile access MaxxVault has you covered.